01 · Organisation Org Chart Summary Dashboard A4 landscape · 1 pages Headcount status, staffing by department and open positions on one page.
02 · Training & Multi-skilling Training Attendance Form A4 portrait · 2 pages Plan details, participant list and signature field; a separate page for each day of multi-day trainings.
02 · Training & Multi-skilling Training Effectiveness Evaluation Form A4 portrait · 1 pages Target level, result and new level per participant.
02 · Training & Multi-skilling Skills Matrix A4 landscape · 1 pages Task × person competence matrix; prepared-by and approved-by signatures.
02 · Training & Multi-skilling Training & Multi-skilling Dashboard A4 landscape · 2 pages Indicators, training life cycle, monthly distribution and the largest gaps.
03 · Timesheet & Payroll Timesheet A4 landscape · 4 pages Monthly attendance codes, days worked and totals per person.
03 · Timesheet & Payroll Overtime List A4 landscape · 3 pages Overtime hours, holiday work and amounts per person.
03 · Timesheet & Payroll Annual Paid Leave Form A4 portrait · 1 pages The employee's leave request, balance information and approval signatures.
03 · Timesheet & Payroll Annual Paid Leave Record A4 portrait · 1 pages Statutory record of leave taken.
03 · Timesheet & Payroll Annual Leave Balance List A4 landscape · 2 pages Leave days earned, taken and remaining.
03 · Timesheet & Payroll Payslip A4 portrait · 1 pages Earnings, deductions and net pay per person.
03 · Timesheet & Payroll Payroll Summary A4 landscape · 3 pages Payroll totals by department and person.
04 · Performance Monthly Performance Scorecard A4 portrait · 1 pages Target, competence and contribution scores; notification and objection field.
04 · Performance Annual Performance Appraisal Form A4 portrait · 1 pages Summary of the year's scorecards, targets and development plan.
04 · Performance Performance Calibration Report A4 landscape · 5 pages Score distribution and deviations by department and evaluator.
04 · Performance Performance Appraisal Procedure A4 portrait · 1 pages Purpose, scope, responsibilities and scoring rules.
04 · Performance Performance Process Privacy Notice A4 portrait · 1 pages KVKK privacy notice for personal data processed in the performance process.
05 · Personnel Files & Documents Personnel File Checklist A4 portrait · 1 pages Present/missing and validity status of mandatory documents per person.
05 · Personnel Files & Documents Expired and Missing Mandatory Documents A4 portrait · 3 pages Documents that need renewal and documents never submitted.
05 · Personnel Files & Documents Health Surveillance Tracking List A4 portrait · 2 pages Periodic medical examination dates and next check-up.
05 · Personnel Files & Documents Night Workers List A4 portrait · 1 pages Staff working night shifts and their medical report status.
05 · Personnel Files & Documents Asset Handover Record A4 portrait · 1 pages Assets issued and signature.
05 · Personnel Files & Documents PPE Handover Record A4 portrait · 1 pages Personal protective equipment issued and signature.
05 · Personnel Files & Documents Personal Data Destruction Record A4 portrait · 1 pages Destruction of documents whose retention period has expired; KVKK Art. 7.
05 · Personnel Files & Documents Retention and Destruction Policy Summary A4 portrait · 1 pages Retention periods for document types in the personnel file.
06 · Recruitment & Disciplinary Interview Evaluation Form A4 portrait · 1 pages Criterion scores and decision per candidate.
06 · Recruitment & Disciplinary Job Applicant Privacy Notice A4 portrait · 1 pages KVKK privacy notice on the processing of applicant data.
06 · Recruitment & Disciplinary Job Offer Letter A4 portrait · 1 pages Formal offer with position, pay and start date.
06 · Recruitment & Disciplinary New Hire Document Checklist A4 portrait · 1 pages Documents to be collected at hiring.
06 · Recruitment & Disciplinary Onboarding and Orientation Checklist A4 portrait · 1 pages Orientation gates and responsible persons.
06 · Recruitment & Disciplinary Probation Period Evaluation and Decision Form A4 portrait · 1 pages Manager's evaluation and decision at the end of the probation period.
06 · Recruitment & Disciplinary Incident Report A4 portrait · 1 pages Record of the incident that initiates the disciplinary process.
06 · Recruitment & Disciplinary Request for Defence Statement A4 portrait · 1 pages Request for a written defence and deadline.
06 · Recruitment & Disciplinary Disciplinary Decision Record A4 portrait · 1 pages Record of the decision with its justification.
06 · Recruitment & Disciplinary Disciplinary Rules and Penalty Schedule A4 portrait · 1 pages Types of violations and sanctions under the internal regulations.
06 · Recruitment & Disciplinary Fines Ledger A4 portrait · 1 pages Statutory ledger of fines deducted from wages.
07 · Offboarding Termination Notice A4 portrait · 1 pages Written notice of termination of the employment contract.
07 · Offboarding Notice Period and Job-Search Leave Schedule A4 portrait · 1 pages Job-search leave used during the notice period.
07 · Offboarding Severance, Notice and Leave Pay Calculation A4 portrait · 1 pages Calculation of severance and leave pay for the departing employee.
07 · Offboarding Release (Settlement) Form A4 portrait · 1 pages Release form with a breakdown of payments; earliest signing date warning.
07 · Offboarding Certificate of Employment A4 portrait · 1 pages Service certificate issued by the employer.
07 · Offboarding Termination Notification Data Summary A4 portrait · 1 pages Data ready for e-Bildirge entry and the entry deadline.
07 · Offboarding Offboarding Checklist A4 portrait · 1 pages Return, handover and closing steps.
07 · Offboarding Severance, Notice and Leave Liability Report A4 landscape · 2 pages Accrued liability for all employees.
08 · Reporting & SGK Monthly Human Resources Dashboard A4 landscape · 1 pages Headcount, hires and exits, turnover, absenteeism and OHS indicators.
08 · Reporting & SGK Missing Days Notification List A4 portrait · 1 pages SGK missing-day reasons and documents to be retained.
09 · Pay & Budget Pay Bands (Grade) Policy A4 portrait · 1 pages Minimum, midpoint and maximum pay per grade.
09 · Pay & Budget Pay Change Notice A4 portrait · 1 pages New pay and its justification as notified to the employee.
09 · Pay & Budget Equal Pay Report A4 landscape · 5 pages Analysis of pay differences among employees doing the same job (4857 Art. 5).
10 · Internal Communication Announcement A4 portrait · 1 pages Official announcement text with document number.
10 · Internal Communication Announcement Notification and Signature List A4 portrait · 3 pages Employees notified of the announcement and signature field.
10 · Internal Communication Announcement Read Rate Report A4 portrait · 1 pages Read rate of mandatory announcements by department.
10 · Internal Communication Employee Engagement Survey A4 portrait · 1 pages Survey form that can be filled in on paper.
10 · Internal Communication Employee Survey Results Report A4 portrait · 1 pages Results per question and eNPS.
10 · Internal Communication Improvement / Suggestion Form A4 portrait · 1 pages Description of the suggestion, expected benefit and evaluation.
10 · Internal Communication Suggestion Committee Meeting Minutes A4 portrait · 1 pages Suggestions discussed and decisions.
10 · Internal Communication Suggestion Award Payroll Transfer List A4 portrait · 1 pages Awarded suggestions and amounts to be transferred to payroll.
10 · Internal Communication Suggestion System Performance Dashboard A4 portrait · 1 pages Number of suggestions, implementation rate and savings.
11 · Shift Planning Work Schedule (Shift Crew Plan) A4 landscape · 1 pages Two-week shift schedule, ready to post.
11 · Shift Planning Shift Crew List A4 portrait · 1 pages Statutory list of workers working in shift crews.
11 · Shift Planning Shift Plan Rule Compliance Report A4 portrait · 1 pages Violations found by the compliance engine and explanations.
12 · Self-Service Kiosk Payslip Delivery and Acknowledgement Summary A4 portrait · 2 pages Quarterly record of payslip delivery via the kiosk.
13 · KPI & Management Review Human Resources KPI Dashboard A4 landscape · 1 pages Monthly indicators, targets and trend markers.
13 · KPI & Management Review KPI Action Plan A4 landscape · 1 pages Root cause, action and due date for off-target indicators.
13 · KPI & Management Review Management Review Package A4 landscape · 4 pages HR inputs, KPI performance and decisions.
13 · KPI & Management Review Standard Clause / Evidence Map A4 landscape · 1 pages Mapping of IATF 16949 clauses to records in the application.